As a small business owner, you’ve probably worked your way through your organization, taking on all the smaller jobs – the paperwork – to the bigger ones – the selling – as well as being the general manager.
The business will only succeed based on how you manage it, and that’s pretty stressful to think about! That’s without the massive headache that trying to navigate your employee scheduling can cause.
Although, scheduling your employees doesn’t need to be a hassle. In a couple of clicks, you can easily, digitally create schedules for your team. That means, you can get back to what’s really important, growing your business!
4 Reasons To Use Scheduling Software
Meeting Your Team on a Regular Basis
By using scheduling software, it can assist you in helping to easily figure out a time that suits everyone to meet. Instead of having to figure out the time that suits everyone, scheduling software can allow you to meet with your team on a regular basis. Often the right software will even send your employees reminders so no meeting is missed.
When running your business, consistency is key. Staff will want to know the times and days they will be working. Often only you, as the owner, have access to the schedule. In addition, you need to make those all crucial decisions to ensure you have enough staff for those busy shifts. For example, if you run events you need to ensure you have enough staff on the bar.
Therefore, if you’re still manually scheduling with pen and paper or Excel, then consistency can be difficult to achieve. This is true especially when you are trying to find last-minute replacements when a member of staff has called in sick. However, scheduling software can become your right-hand man. You no longer need to worry that your staff can’t see the schedule as they can usually see the schedule on their mobile devices.
An All-in-One Software
By choosing to implement an employee scheduling app you will notice that your business becomes streamlined almost instantly. You can easily set regular meetings and ensure they actually happen as you can have everyone’s schedule in front of you. Apps such as Connecteam’s advanced scheduling tool will give you:
Drag and drop schedules
Avoid scheduling conflicts
Copy and paste previous shifts
Allows you to add notes, pictures, videos onto the shift
Eradicate double scheduling
And so much more
With Connecteam being accessible on mobile devices you can easily make changes to the schedule in real-time. You won’t have to worry about back and forth phone calls, because you can see the schedules (and employee availability) infront of you. You can even fill empty spots or leave them open for employees to claim overtime. You can even chat with employees directly from the app should you need to.
Employees enjoy using a scheduling software because it provides them access to their schedules. They don’t have to keep in mind their days and hours, they simply open their mobile device and it’s right there, and even sends them a push notification before their shift. Connecteam allows your employees to submit their absences (sick days, PTO) directly onto the schedule. Therefore, there is no confusion over who is working (or not), and scheduling can happen in minutes.
We’ve only scratched the surface, since Connecteam does a lot more than just schedule. It has all the features you need to help your business run smoothly. These include a time clock using the latest GPS technology to allow employees to clock in and out along with their GPS time stamp. You can manage tasks, encourage engagement, send updates to your team, and so much more.
Wave Goodbye to Paperwork
As a business owner you know only too well about the stacks of paperwork that await you at the end of each quarter. However, when you use that system to schedule your employees you are literally handing out schedules to each employee. This system is not only inefficient, it’s wasteful!
When you switch over to being digitized, you can be proud to have a green-minded business that really cares about the environment. What’s more is that you are actually helping your staff, because they don’t need to wait for a paper schedule to fall into their hands, the right app should have a notification which alerts them that the schedule is out. They have all the information and changes are easy, since you don’t need to make the change and then print schedules out all over again.
The Bottom Line On Scheduling Software
When you run a business your main concern is that everyone knows what’s expected of them, so that you can get on with your tasks. When you’re manually scheduling it can be difficult and time consuming, which means you can’t actually achieve what you need to. Hence, when you use scheduling software you can schedule in minutes and continue with the rest of your day.
In addition, you show your employees a level of care and that you appreciate their efforts. This is because you cut out any unnecessary confusion and errors over their schedules. The best part is that you save money, this is due to the fact that you only have staff working when they need to. You no longer have shifts with too many workers or your worst nightmare being understaffed. Once you begin digitizing your scheduling you will wonder how you managed without it.